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Wedding and Special Event Photo Policy PDF

Camp Randall and Kohl Center Wedding and Special Occasion Photo Policy

To make a request for photos, call 608-263-5645

Purpose

In order to manage the numerous contacts/inquires received by various staff throughout the year requesting permission to take wedding or special occasion photos inside Camp Randall and the Kohl Center, the following guidelines are in place to ensure the maximum effectiveness of staff, reduce labor expenditures, minimize the impact on facilities, event preparation, and team practices, and ultimately maintain relationships with current/former staff and W Club members

The Athletic Department will review requests for wedding and special occasion photos from the following groups:

  • Current Staff members and their immediate family
  • Former letter winners who are active dues paying members of the National W Club

Photo Restrictions

Photo privileges are not available to Prospective Student Athletes (PSAs) or current student athletes with remaining eligibility. Contact the UW Athletics Compliance Office for clarification if needed.
The use of photos by professional photographers in marketing and/or display materials is prohibited
The use of trademarked logos in photos is prohibited
Photos can be taken inside Camp Randall or the Kohl Center during non-business hours provided the group can be escorted and additional labor expenditures are not incurred

Kohl Center

Photo times are not available during the following situations:

  • On Concert days or when other special / miscellaneous events are scheduled
  • During afternoon hours when UW-Athletic competitions are scheduled
  • When the facility is closed to the general public for any reason

Camp Randall

Photo times are not available during the following situations:

  • During winter months from after the last UW Football game in November until after the Spring Football Game in April - timeframe extended if needed based on weather, etc.
  • Two days before and day of a home football game
  • During a UW Football practice (pre-season, in-season, and spring)
  • During a visiing football team practice
  • When a game, special event, or practice is scheduled in the Field House or Stadium

Scheduling Photos

Photo reservations must be made at least 1 month in advance of the requested date
The length of time granted to take pictures is 30 minutes
Vehicle parking (including buses) is not available at the Kohl Center or Camp Randall unless advance arrangements are made with the scheduler
Food and Beverage items (other than bottled water) are not allowed in either facility
Photo locations are limited to the bleachers / turf in Camp Randall and the 100 level seating area in the Kohl Center
To make a request for photos, call 608-263-5645

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